Classroom manager allows you to view information on kids who have checked in to a particular event. You can view child allergy and parent info as well as mark each kid present & sign them out at the end of the service. If needed, you can send a text to parents.
**Note: to keep classroom manager working efficiently the total number of group participants (not just those checked in, but the total number of kids in the groups attached to the event) needs to remain under 10K. If this number is exceeded, then kids will still be able to check into the event, but not all of them will show up in classroom manager. If you're having problems with kids checking in but not showing up in classroom manager, check the number listed in the top left beside "All Group Members" and notify support.
Definitions:
- Group: the age (babies & preschoolers) or grade (elementary kids) group the participant is in.
- Room: The classroom (usually named by color) in which the age/grade group physically meets.
- Checked-in: Kids who have checked in at the kiosks in the lobby.
- Present: Children who have been marked as present in the room by a member of staff or a volunteer.
- Checked out: A member of staff or a volunteer will mark a kid as checked-out once the child's parents have come and picked them up. They are no longer present in the room.
Getting Started
To get started, open classroom manager & use the gray drop-down to select the current checkin event.
Filters:
- Use the drop-down selections in the top of the page to filter for Group or Room.
- The black & gray section on the left-hand side of the page lets you filter for kids checked in, present, or checked out.
Viewing/editing child information:
On the main screen you can view child information at a glance. Click anywhere in the row to see more info & add or edit allergy info.
From inside an open record you can edit allergy/care info, add notes, add/update a photo of the child, view other family members in the household, text the parents, and mark the child as present or checked-out.
Sending a text to parents/guardian:
If you need to reach the parent/guardian, click the box with the SMS symbol & phone number below the parent/guardian's picture/name. If the parent doesn't have a phone number on file in MP, this option will not show up.
A box will pop up with the child's name & event/group/room info & a generic message. You can edit or add any necessary information & then click "Submit" to send the message.
Marking multiple kids as present or checked out at once:
Click the check box next to the names of the children you are marking as present in the room (or checked out). On the left side of the screen, click the green dialogue box that will pop up prompting you to complete the desired action: